By Robert Merkel, Monash University
A directive ordering Queensland Health staff to avoid upgrades to the state’s hospital electronic medical record system during parliamentary sitting weeks was recently reversed. After the email containing the directive was leaked, the state’s health minister Steven Miles revoked the directive. He said the timing of upgrades should be based on “what’s best for clinical care”.
Queensland’s integrated electronic medical record system (ieMR) is designed to provide information about patients in the state’s health system. The ieMR was built by Cerner, a global provider of electronic medical record software. Like any IT project of this scale, it’s extensively customised for Queensland Health and individual hospitals.
The directive to refrain from ieMR upgrades during sitting weeks seems to be connected to 38 system outages earlier this year. Most of these happened following upgrades performed by Cerner. On at least one occasion, upgrades didn’t go smoothly, and led to system outages that required clinicians to revert to paper-based methods.
The rollout of the ieMR system to new hospitals, which began back in 2011, was put on hold earlier this year.
Monolithic systems may not be the future
A major difficulty with ‘monolithic’ e-health systems (that is, all-in-one systems developed by a single company) is that a single design team is attempting to solve an incredibly broad set of complex problems.
Health systems involve interactions between dozens of different types of highly trained professionals. Building software to effectively support just one speciality to do its job efficiently is enormously challenging. Developers of unified electronic medical record systems must build systems that support dozens of them. As a result, it’s unlikely that such systems provide the best possible solutions for any particular speciality.
Because of this, research and development in e-health systems is moving away from monolithic, one-size-fits-all systems. Companies are instead working on allowing smaller, more specialised health IT systems to work together using parallel systems designed to work in concert.
In theory, this means clinicians and departments will be able to use the best software for their particular requirements, while each system can communicate with the others in a common language.
Of course, it won’t be quite that simple in practice. But Queensland Health’s current adoption of massive centralised systems imposed from the top down is extremely hard to get right.
A history of e-health system problems
The ieMR project isn’t the first time Queensland Health has had difficulties with a health-related IT system. An attempt to replace the payroll system, prompted in the late 2000s, was disastrous.
The commission of inquiry report into the payroll system is such a compelling description of an IT project failure that I use it to show my undergraduate students an example of what not to do.
The report describes a litany of problems including conflicted advisers, unrealistic timetables, woefully insufficient attention to software requirements, inadequate testing and, to top it all off, a lack of any contingency plan in case the system wasn’t ready in time. This led to the deployment of a system with known critical flaws.
The results were predictably catastrophic, costing the state hundreds of millions of dollars.
Get SmartCompany FREE to your inbox every weekday.
It’s important to point out, however, that the ieMR is a completely separate system. Nonetheless, a consultant’s report in 2014 reportedly said “no lessons have been learned” from the earlier payroll system disaster.
While later efforts attempted to fix issues identified at that time, decisions made previously — especially major architectural decisions such as the choice of a particular off-the-shelf software system — cannot easily be undone.
The problems are varied
Difficulty managing service upgrades is one of many challenges the ieMR project has faced. Other issues identified include:
- Extensive delays in the rollout across hospitals;
- Cost increases and an inability to accurately predict deployment costs;
- Concerns that software settings may have compromised the flow of information between clinicians treating a pregnant woman with serious health problems; and
- Other patient safety concerns, including corrupted medication records. While no specific health events were reported as a result of this, incorrect medication poses an obvious safety concern.
Other states have struggled, too
While the concept of electronic medical records is attractive to clinicians and administrators alike, Queensland Health is not the only health operator to have struck trouble with electronic medical records projects.
Emergency departments in New South Wales hospitals implemented a new electronic medical records system (also supplied by Cerner) in 2009 as part of a planned statewide rollout. The system was unpopular with clinicians, and one peer-reviewed academic study indicated it was associated with longer emergency department wait times.
Since the commencement of the ieMR project in 2011, hundreds of millions of dollars have been invested. Sunk costs of this kind, and institutions that tend to follow the status quo, often discourage critical analysis and the exploration of alternative paths.
As the decision has been made to pause the rollout, now seems like an opportune time to properly consider whether current e-health system architecture is the best option for the future.